Article I – NAME

The name of this organization shall be XIAMEN GOLF SOCIETY

Article II – PURPOSE

FIRST: To stimulate interest in the game of golf in Xiamen, Fujian, China by bringing together golfers who have the desire to form a golfing organization

SECOND: To promote and foster among the members a closer bond and fraternity for their joint and mutual benefit and to promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions

THIRD: To encourage conformance to the Royal and Ancient Golf Club of St. Andrews (R&A) and the United States Golf Association (USGA) Rules of Golf by creating a representative authority

FOURTH: To maintain a uniform system of handicapping system. The Society has adopted the USGA web based handicap system operated by Northern Systems inc.

FIFTH: To provide an authoritative body to govern and conduct society competitions

Article III: MEMBERSHIP

Section 1: Membership shall be available to anyone 18 years of age or older. Basic Language is English but member/guest that cannot communicate in aid language are still eligible for membership

Section 2: Memberships in the Society are individual and non-transferable.

Section 3: Only golfers with a reasonable opportunity to play golf with fellow members and who can personally return scores for posting may be members and receive handicap indexes from the Society.

Section 4: Memberships in the Society are for a calendar year only with all memberships expiring on December 31.

Section 5: The fiscal year for the Society will be from January 1 through December 31.

Section 6: Each candidate for membership shall be proposed and seconded by two active members in good standing. The Executive Board shall act upon each proposal by vote and two negative votes shall disqualify any candidate.

Section 7: The Executive Board may confer honorary memberships upon those whom they feel have contributed to the advancement of golf. The unanimous affirmative vote of the Board shall be required to approve such action. If Honorary member plays 3 times then they are obliged to join as a regular member the next year.

Section 8: In the event that any member of the Society shall commit any act which reflects discredit or disrepute thereon or shall refuse or neglect to comply with the rules and regulations adopted by the Executive Board or the duly appointed officers, such member shall be subject to suspension or expulsion after 14 days written notice and the right to be heard, by a vote of two – thirds of the Executive Board at any regular meeting or
special meeting called for such purpose.

Section 9: The annual general meeting of the Xiamen Golf Society shall be held on the fourth Wednesday in the month of November. The Executive Board shall provide for the holding of such other general meetings as may be deemed necessary or desirable and they shall call special general meetings upon written petition signed by not less than twenty percent of the membership.

Section 10: A legal quorum at any general meeting shall be twenty members present in person or by proxy. Each active member in good standing shall be entitled to one vote.

Section 11: All membership dues and all other fees shall be established by the Executive Board in such amounts as they deem adequate to support, operate and maintain the Society. All monies collected shall accrue to the benefit of the membership.

Section 12: All members are obliged to give 48 hours notice if they wish to cancel playing ,less than this will result in them paying the game fee . 30 or 100 RMB.

Article IV: EXECUTIVE BOARD

Section 1: The Executive Board shall consist of seven members in good standing of the Xiamen Golf Society. They shall exercise all powers of management of the Society not specifically excepted by these By-Laws. Board members will be elected annually. Not all members shall be up for election. We will have a rolling board 3 off 1 year ,4 off the next and so on. This is to keep some consistency within the board.

Section 2: At least 4 weeks prior to the Annual General Meeting the Board shall submit to the membership a list of nominees for the Board for the coming year. Names of other members in good standing may be nominated by petition signed by at least eight members and submitted to the Board at least two weeks prior to the Annual General Meeting. At least one week prior to the Annual General Meeting a list of all nominated candidates will be sent to each member.

Section 3: Voting shall take place at the Annual General Meeting. Voting shall be by written ballot and those names receiving the greatest number of votes cast shall be declared to be elected. The Board shall appoint a committee of three judges who are not members of the Board or candidates for election to supervise the election.

Section 4: The Executive Board shall meet at such times and places as they may select and a majority of the Board shall constitute a quorum at any meeting.

Section 5: In the case of any vacancy through resignation, disqualification or other cause the remaining Board members, even though less than a quorum, may elect a successor by majority vote to hold office for the unexpired term of the board member whose place has become vacant.

Article V: OFFICERS AND COMMITTEES

Section 1: Within 10 days after the Annual General Meeting and election the newly elected Board shall meet and elect the officers.

Section 2: The officers shall consist of Chairman, Vice Chairman, Secretary, Treasurer and Captain. Their duties shall be such as their titles would indicate or such as may be assigned to them respectively from time to time.

Section 3: The Executive Board shall authorize and define the powers and duties of all committees. Chairmen and members of each committee shall be appointed by the Executive Board Chairman. He shall be an ex-officio member of all committees.

Section 4: The following committees shall be appointed each year with such other committees as the Board may deem necessary or advisable.

Membership Committee: Investigate and act upon all applications for membership and to recommend appropriate action to the Executive Board.

Handicap Committee: Establish and maintain a fair and proper system of handicaps in accordance with procedures set forth by the USGA Handicap System Manual.

Tournament Committee: Arrange and schedule with the management of any golf course as necessary and conduct all outings and competitions.

Sponsor Committee: To communicate and manage existing sponsors relations. To actively pursue new sponsor opportunities within the community

Article VI: AMENDMENTS TO BY – LAWS

Section 1: The Executive Board shall have the power to repeal or amend any of these By-Laws provided that such action shall not be effective until approved by a majority vote of the members of Xiamen Golf Society at a meeting held in accordance with the provisions contained herein.

Special Inclusion 1: Event participation withdrawal and no shows. Members wishing to withdraw from a competition may do so without financial penalty up to 48 hours prior to the event. Members wishing to withdraw for any reason within 48 hours of the event or No Show on the day will incur a 30RMB Charge